Tailored AI automation
Arcytas designs and builds AI automations for the way your business actually works — not generic tools — so your team spends less time on repetitive work and more on the work that matters.
Our approach
Not another AI tool.
Automations made for you.
Most AI products give everyone the same features. We start with your business and build only what moves the needle for it.
Built around your workflow
We start from how your team works today, then automate the slow, repetitive parts. You don't bend your process to fit a tool.
Connected to what you use
Your inbox, documents, CRM and spreadsheets. Automations run inside the systems your business already relies on.
Looked after once it's live
We monitor, adjust and extend every automation after launch, so it keeps working as your business changes.
What we automate
The repetitive work that
slows your team down.
Every build is tailored, but these are the tasks businesses most often bring to us.
Client onboarding
Collect details, generate paperwork and send welcome packs without the back-and-forth.
Documents & proposals
Draft, check and explain documents so clients understand them without a meeting.
Inbox & enquiries
Sort incoming requests, draft replies and route each one to the right person.
Reporting
Pull figures together from different systems into the reports you send every week.
Data entry
Read invoices, forms and PDFs and put the right details where they belong.
Internal knowledge
Let your team get answers from your own policies and past work in seconds.
Example build
Document Briefing
Avatar.
Instead of booking a call to walk a client through a proposal or contract, you send a link. A lifelike AI avatar explains the document in plain language, answers their questions, and passes anything it can't answer to your team.
- Shows the original document, formatting and all
- Clients ask questions by typing or speaking
- Unanswered questions arrive in your inbox, with the full conversation
How we work
From first call to
a live automation.
- 01
Discovery call
A short conversation about where your team's time goes and what slows you down.
- 02
Scope & plan
We map the workflow, choose the automation worth building first and agree what success looks like.
- 03
Build & test
We build it around your real data and systems, and test it with your team before it goes live.
- 04
Launch & support
It goes live in your client area, and we keep improving it as you use it.
FAQ
Questions we
often hear.
How is this different from buying an AI tool?
Off-the-shelf tools do one general job and leave your team to fit it in. We build automations for a specific task in your business, connected to your systems, so the work actually gets done rather than just assisted.
What happens to our data?
Each automation only uses the data it needs to do its job. Before we build anything, we agree with you which services will handle your data and where it is stored.
How long does a build take?
It depends on the workflow. After the discovery call we give you a clear scope and timeline before any work starts.
Where do we use the automations?
In your private client area, which you open in any browser and sign into with a passcode, or inside the tools you already use, whichever fits the job.
Know a task your team
shouldn't still be doing by hand?
Tell us about it. We'll tell you honestly whether it's worth automating.